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Sport:80 Admin | MyWBSC Admin

Privacy Policy

1. Introduction & Acceptance

Welcome to the British Baseball Federation (“BBF”). This Privacy Policy explains how we collect, use, store, and share your personal data when you interact with:

  • britishbaseball.org.uk
  • Great Britain Baseball pages

By using any of these sites (the “Website”), you agree to the terms below.

Last updated: 16 May 2025
Policy URL: http://britishbaseball.org.uk/privacy-policy

2. Information We Collect

You can browse freely, but certain activities require you to share info such as:

  • Identity & contact: name, date of birth, age, email, postal address, phone
  • Profile details: photo, club/role, coaching quals, playing history
  • Applications: education & employment history, volunteer references
  • Emergency contacts: guardian or referee names & contacts
  • Optional demographics: gender, ethnicity, disability (totally voluntary)

3. Payment Information

When you pay fees, shop or book events, we redirect you to trusted third-party payment processors. We do not store your card/banking details ourselves. Providers include PayPal, The Baseball & Softball Shop, Sage Accounting, Baseball Outlet, Teamo, etc. Each has its own privacy policy and terms.

We use your info only with your consent, for purposes like:

  • Delivering services you’ve requested (league registration, events)
  • Maintaining membership records & participation stats
  • Running competitions, tournaments & insurance (accident reporting)
  • Managing recruitment for BBF roles & volunteer posts
  • Sending important updates about your bookings or account
  • Emailing newsletters & marketing (only if you’ve opted in; unsubscribe anytime)
  • Improving our Website & programs based on your feedback
  • Conducting surveys (often anonymised; aggregated for reporting)

5. What’s Publicly Visible

Depending on your activity, others may see:

  • Your name in news articles, game reports, forum posts
  • Comments you choose to post

You’re in control—just contact us if you’d rather keep your name or photo private.

6. Use of Images

  • Profile photos: viewable by admins and team members.
  • Event photos: may appear in articles or social media.
  • Removal requests: we’ll take down any images upon request.

7. Engaging on Social Media

When you interact with our Facebook, Twitter, Instagram, etc., your posts follow those platforms’ privacy settings/terms. We’re not responsible for third-party practices—please check their policies.

8. Data Security

  • Only authorised BBF staff can access your data.
  • No spyware/adware is used by BBF or our partners.

9. Cookies & Tracking

We use cookies (including Google Analytics) to:

  • Recognise you on return visits
  • Save your preferences
  • Enable key site functions
  • Monitor performance & analytics

You can control or disable cookies in your browser.

10. Sharing with Third Parties

We never sell your personal data. We share limited info with:

  • Service providers (e.g. Google Analytics, survey platforms, payment gateways) under strict confidentiality
  • Law enforcement if required by law (e.g. fraud investigation)
  • Aggregated analytics (non-identifiable)

All third parties must comply with UK/EU data-protection laws. We do not transfer data outside the EU.

11. Your Rights & Managing Your Data

You can at any time:

  • Access, correct or delete your data by logging into your account or contacting us
  • Unsubscribe from newsletters via the link in any email
  • Request data removal, noting that deleting some info may prevent participation in BBF services

12. Data Retention

  • Account data: kept as long as you remain a member so rosters and stats stay accurate.
  • Mailing lists: until you unsubscribe or we retire the list.
  • Forms & surveys: retained for 12 months, then deleted or archived securely—unless we need to keep parts of it for legal or operational reasons.

13. Concerns & Complaints

If you have any concerns:

  1. Contact us at info@britishbaseball.org.uk
  2. If unresolved, escalate to the Information Commissioner’s Office (ICO)

This Privacy Policy sits alongside our Terms of Use. Please review both.

15. Changes to This Policy

Any material updates will be published here before they take effect, and we’ll notify you by:

  • Prompt on next login
  • Email to subscribers
  • Notice on the Website

Your continued use after those updates means you accept them.